Rule Book

For any academic requirement or requirement of the institution if a student has to remain on leave, he/she has to take necessary permission first from the Director (Academics)/Principal and apply to the superintendent of the respective hostels It contains a set of codes of conducts to be followed by each hosteller and by each staff of the hostel. Also separate codes of conducts had been made for Ladies hostel and Gent’s hostels. The salient features of Hostel rules and conduct are as follows-

General Rules for Observance by Hostel Residents

These rules are applicable to both Boys / Ladies Hostels.

1. Admissions
2. Hostel Rules & Regulations

III. Rules for leave & Outing

1. Guests
2. Mess Timings and Rules
3. Damages and Recovery

VII. Arrangements at the time of Vacation

VIII. Health Care

1. Other Facilities
2. Payment of Hostel Dues
3. Ragging

XII. Students Leave Permission Letter
(to be filled in by Parents)

XIII. Form for medical :

(Filled by patient or accompanying person)

1. Admissions

1. The allotment of rooms will be made through lottery system by the Chief Warden based on the application submitted by the candidate.
2. Students/parents has to give list of two persons along with their passport size photograph and complete postal address including mobile number during the time of admission
3. Admission and continued stay in the hostel depend upon the academic performance, good behavior and conduct of the student.
4. The student should stay in the allotted room for one complete academic session. Change in rooms in mid-semester is not possible.
5. The hostellers with chronic medical problems will be asked to vacate the room immediately as personal medical care by parent / guardian will be necessary.
6. If a student is expelled from the institution for any reason he/she should immediately vacate the hostel on the day of expulsion from the institution. His / her continuance in the hostel will be treated as unauthorized occupation.
7. The hostellers themselves are personally responsible to safeguard their belongings. They are not to keep large amounts of cash or valuables like gold, costly wristwatch etc., in their rooms. They should also take care of their purse, calculators, cell phones, computers and books. In case of theft or loss of any items it should be reported to authorities. The hostellers are advised to keep their rooms, boxes, suitcases, cupboards, etc., securely locked with good quality locks.
8. Continuation of stay of a student in the hostel is subject to the discretion of the administration. 

1. Hostel Rules & Regulations

1. All movements from and to the hostels should be recorded in the movement register kept with the security guard at the entrance of the hostel and should be properly signed.

Students need to sign In/out going register maintained in the respective hostels while they are entering into or going out from the hostel.
Parents should not encourage students to go to picnics/tours outside Bhubaneswar.
Attendance:

• The attendance timing is 7.00 to 8.30 pm for ladies hostel.
• In the case of Men’s hostel all hostellers have to be present in their respective rooms and keep open the rooms between 8.00 pm &9:30 pm every day

1. The hostellers will be permitted to change their rooms only after Warden’s/Superintendent’s approval.
2. The hostel rooms are subject to inspection by the Hostel authorities to make sure that they are kept neat and tidy and no unauthorized items like liquor, drugs, lethal weapons etc., are kept in the room. Possession of any lethal weapons or any instrument / contrivance, which is likely to cause physical harm to others, is strictly prohibited.
3. Students may be asked to vacate their rooms during semester break for undertaking maintenance work.
4. For effective utilization of the hostel facilities, students may be required to change their rooms at any time during the academic year by the competent authority.
5. Complaint register will be available in the hostel office. The maintenance Department will attend to the complaints regularly.
6. When not in rooms, the students are required to switch off the lights and fans and lock the windows, cupboards and doors properly to avoid pilferage/theft. Hostel authority will not be responsible for the loss of student’s belongings.
7. If a student is interested to avail hostel facility for training during the summer vacation, he/she may apply to the superintendent before 15 days of his/her stay. But, permission to stay in the hostel is at the sole discretion of the hostel authority.  However, the mess facility may not be available to the students.
8. Parties of all nature are banned in the hostel premises (Specifically “Birthday Party” at night) .The offender will invite suitable punishment as deemed fit by the hostel authority.
9. Perfect silence is to be maintained in the hostel premises including rooms, bathrooms, dining halls, corridors, common areas etc. Every student of the hostel should have the civic responsibility that he or she should not be a cause inconvenience, annoyance or disturbance to others.
10. The hostellers should not enter into any unnecessary conversation, quarrel or altercation with the hostel staff. If anyone has any complaint against any employee of the hostel, a written complaint against the person is to be lodged with the Superintendent/Warden. Use of abusive, vulgar and unparliamentarily language against the hostel/mess staff is strictly forbidden. Any complaint received from staff/faculty towards students will be taken action seriously.
11. If any hosteller is found indulging in any form of instigation / intimidation / threat to any other hostellers he / she will be asked to vacate the hostel forthwith.
12. Smoking is prohibited in the hostel buildings. Gambling in any form such as playing cards (even without money at stake), consumption of alcohol, use of drugs and narcotics and even possession of such things are prohibited. Anyone found indulging in the use of such things will not only be asked to vacate the hostel but also be rusticated from the College.
13. Day scholars are not allowed in the hostel. Hostellers should not encourage entry of day scholars.
14. Celebrating birthday parties inside the hostel rooms is strictly prohibited.
15. Collection of donation for any purpose (Religious/ otherwise) is also strictly prohibited.
16. Students are not allowed to play skating rollers and other outdoor games inside the hostel to prevent breakages and accidents. Sliding along the hand rails/rest of stairs and fast running/ climbing down should be totally avoided to prevent accidents.
17. When leaving the rooms for attending classes or for vacation, etc., fans, electrical gadgets, lights etc., should be switched off. Glass windows are to be closed securely.
18. Students absenting themselves from regular classes will have to take the permission of the Warden and communicate the information to the Superintendent/ Warden.
19. Hostellers coming to the Hostel after the gate closing hours without prior permission would be fined. Regular late comers will not be allowed to stay in the hostel.
20. Water should be carefully used and not wasted.
21. Wrong entry, improper / lack of entry in exit register, signing on behalf of another person, tampering with the entries, proxy attendance and misguidance of any nature are punishable. In case of any quarrel between or among room mates it should be reported to the Superintendent/Warden for appropriate action.
22. The hostel In time for girls is 6.30 PM/6.00PM in summer/winter respectively

The hostel In time for Boys is 7.00 PM/6.30PM in summer/winter respectively

1. Absentees / Latecomers (without prior permission from the Warden) will be suitably punished.
2. Students coming late / or absent regularly will be expelled from the Hostel. Such students shall not be readmitted under any circumstances.
3.  If the allotted room is a shared accommodation the student should inform the other student in the room or care taker whenever they are going out of the hostel. Students leaving the hostel after the semester or discontinuing their stay should never lock their rooms and cupboards.
4. Students are not allowed to keep any power driven two wheeler vehicles in the hostel.
5. The hostellers are not allowed to keep air coolers, musical instruments, cassette record players, and computers, TV, electric irons or any electrical equipment without written permission of the Chief Warden. Unauthorized possession will lead to confiscation of the goods.
6. Screening of film/video shows in the hostel strictly prohibited.
7. Student should wear proper dress in the hostel.
8. Students should not display obscene poster or calendars, wall writing etc in the room or anywhere in the hostel.
9. Use of Computers:
   • The usage of computer is for academic purpose only.
   • The hostel authorities will conduct surprise checks periodically and if anyone is found violating the above rule, disciplinary action will be taken against him/her.
10. Use of cell phones:

Ordinary cell phone could be used by the student but not inside the class rooms, examination halls,Laboratory, Library, offices and during silence hour in the hostel.

1. Students should visit the hostel office only during visiting hours. Students should read the circulars/notices put up at the notice board and be updated with the functioning of the hostel.
2. Students are instructed to attend the General meetings of the hostel. It is mandatory for Members of the Students council who are hostellers and  committee members.
3. Students should not use social media for any hostel incident.
4. Student should not create commotion/mass agitation in the hostel for any incident.
5. Student should not go to police (for lodging F.I.R) for theft and any other incident.
6. Student should not order food from outside.
7. Student should not create nuisance inside /outside hostel.
8. No vehicle (of guardian/parents) is allowed to enter in to the college premises after 6.30PM.
9. Violation of any of these rules would result in punitive action and serious violations would be referred to the “Students Disciplinary Committee“. The decision of the committee would however be final which may include heavy fine, suspension from hostel/college
10. Other rules to notify time to time should be followed for smooth functioning of the hostel administration.

III. Rules for Leave and outing

        Ordinary Leave

Leave from hostel can be granted for specific purpose or to attend to any exigency in line with the rules given in the following clauses.

Leave up to 2 days can be granted by the superintendent. The application for leave should reach the hostel office by 1 P.M of the preceding day. In case the date prior to the date is Sunday/holiday. The date of application should be previous working day.

Sick Leave

In case of illness a student can avail leave with permission from the superintendent of the respective hostels. On joining the student has to produce a medical fitness certificate in the hostel and in the college.

Personal Tragedy

In case of personal tragedy in the family, a student can avail leave with permission from the superintendent of the respective hostels.

Institutional Requirement

For any academic requirement or requirement of the institution if a student has to remain on leave, he/she has to take necessary permission first from the Director (Academics)/Principal and apply to the superintendent of the respective hostels

Important Family Function

A student can avail leave to attend to important family functions held for immediate family members. He/she has to take necessary permission from the superintendent of the respective hostels.

1. Student must take written permission from the hostel superintendent/warden in a prescribed Performa before leaving the station stating reason, period, destination and contact numbers and address for the days of absence.
2. Parents/Local guardians are required to come to the hostel to take their wards during vacation.
3. If the parents could not come, they are to give the consent by filling the format given in page-08 and fax the same to the college.
4. Students required outing should inform to the superintendent through care taker in writing at least two/ three days earlier from the proposed date of outing.
5. Guests

Guests are not permitted to stay in any of the hostels..

Persons whose photograph and other details submitted during admission are only allowed to meet the student/take the student from the hostel

Parents/ Guardian visiting the student should remain in the visiting room of the hostel. Entry into the hostel blocks is not permitted-

1. Mess Committee, Timings and Rules

Mess Committee: In every hostel there is a  committee comprising representatives of different year students. In every semester hostel superintendent consult the  committee and finalize the menu. Also the  committee members discuss various problems regarding meals with superintendent on a regular basis.

1. All the students of the hostel should take their food in the allotted mess only.
2. The meal timings are
   • Breakfast: 7.15 AM—9.30A.M
   • Lunch:      1.00PM—3.15PM
   • Dinner:      9.00PM—10.30PM

These timings are to be strictly adhered to. It is not obligatory on the part of the kitchen/dining hall staff to serve the meals outside the prescribed timings.

1. Dining hall furniture like chairs, tables, etc., and utensils like stainless steel tumblers, plates, spoons etc., are not to be taken out of the dining hall. If anyone is found taking these dining hall properties out, he/she will be suitably penalized.
2. The hostel kitchen is strictly “Out of Bounds” for the students/parents/guardians.
3. Sick person will be served mess food in the room, only if the student registers their name with the care taker.
4. The hostellers shall not waste food, electricity & water. Wastage of food is a national loss. If anyone is found indulging in such wastage, he/she will be asked to vacate the hostel, since wastage causes unnecessary and unavoidable expenditure to others.

Wastage of food is a national loss.

1. Damages and Recovery

1. Each student is responsible for the protection and care of the hostel property. The student shall be charged individually or collectively for damages to the buildings and the hostel property, including furniture, cupboard,aquaguard etc. Due penalty may be levied as deem fit by the hostel authority.
2. The cost of damages will be recovered in the following manner:
   • If any individual or group is identified to have caused the damage, double the cost will be recovered from him/her/group.
   • If damage is done in anyone of the rooms and the person(s) is / are not identified then double the cost will be recovered from the room-mates collectively.
   • If a damage is done outside the rooms i.e., in common places like corridors, bathrooms, recreation halls, mess etc., and the person(s) is/ are not identified, then double the cost will be recovered, floor wise or block wise or on the whole, as the case may be.
   • Students found damaging the property will be expelled from the hostel.

VII. Arrangements at the time of Vacation

1. All hostel students (Boys & Girls) will vacate their rooms before proceeding on summer vacation.
2. A separate cloak room may be made available to keep their belongings while proceeding on vacation. Personal belongings should be placed inside locked suitcases, trunks/boxes and should bear complete details. The items kept inside the room are to be entered in the note book kept by the in-charge of the cloak room.
3. Students who have kept their belongings in the cloak room should positively report on  one day before the reopening day and move to their respective rooms. Students who come late will not be entertained for any loss of property and will be penalized.
4. In case of final year girl student’s parent’s approval is necessary [Fax format as given below] before vacating the hostel. In case students who vacate in-between the semester, permission from Director/Principal and parents approval is mandatory.
5. Students who have vacated should not enter the hostel without prior permission from hostel authorities.
6. The boarder who wants to leave the hostel permanently, he/she should give room clearance to the care taker. 

VIII. Health Care

1. Any hosteller, who is not well, should report to the care taker for appropriate help/ advice.
2. If the sick person requires medical care by outside hospital at any time, a form meant for the same should be filled along with the signature of the patient if possible or by the accompanying person and submitted to Warden/ Superintendent/ hostel in charge for arranging the ambulance.
3. A sick student should invariably be accompanied by a care taker, while going to outside hospital.
4. If the situation warrants, admission to an outside hospital as patient, the same is to be reported to the Warden/Superintendent immediately and parents will be informed.
5. Hostel management born the immediate cost of treatment up to two or three days including attending the patient till the parent take over the charge of their wards. Such medical treatment cost has to be reimbursed by the parents.
6. If any sick hosteller requires special diet, the individual should inform the mess supervisor through the warden concerned for making suitable provisions.

1. Other Facilities

1. English newspapers and magazines are provided in each hostel. Hostellers are requested to make best use of them. Magazines could be borrowed against the identity cards for limited period so as to enable wide circulation.
2. Students are free to subscribe to the newspapers/ magazines which they will individually collect from the security.
3. The hostellers have to collect their mails from the care takers room. 

1. Payment of Hostel Dues

1. Caution Deposit
   A sum fixed by the management will have to be paid towards Caution Deposit, which will be refunded, when the student vacates the hostel after deducting the dues, if any.
2. Establishment & Mess Charges
   a. The Establishment & Mess charges will have to be paid for each year as decided by the     management.
   b. The amount once collected is not refundable on any account. 

1. Ragging

        Ragging in any form (making unpleasant noise, disorderly conduct, doing any act which causes or likely to cause physical or psychological harm or raise apprehension or fear of shame or an embarrassment to the new student, which include teasing, abusing, playing practical jokes on or causing hurt to such students or asking the new student to do any act or to perform such things which such student will not in the ordinary course willingly do) is strictly forbidden. If anyone is found guilty of ragging he/ she will be expelled and also liable for prosecution under the Tamil Nadu Prohibition of Ragging Act, 1997 which will result in a minimum punishment with imprisonment for a term which may extend to two years and shall also be liable to a fine of Rs.10,000/-

XII. Students Leave Permission Letter
(to be filled in by Parents)

  Note :

• Please fax this form to 0674-6649043

•  This form should be sent at least 72 hours (3 days) before the departure time mentioned above. Otherwise, outing permission will not be granted.

•  For student’s safety, students are discouraged to travel in odd hours. So they will not be allowed to leave the hostel or arrive at the hostel between 8.30pm and 7.00am.

XIII. Form for medical :

(Filled by patient or accompanying person)